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Bylaws

Bylaws (August 20, 2013)

1.   Definition of the European Complement Network

1.1. The European Complement Network (“ECN”) is a Pan-European non-profit scientific organization managed by researchers and clinicians investigating the complement system and/or diseases related to it.

1.2. ECN does not have a legal or charity status.

2.   Purpose of the European Complement Network

2.1. To provide a platform for distribution of information and a channel for cooperation and communication between researchers.

2.2. To assign a Local Organizing Committee (LOC) for the biennial European Meeting on Complement in Human Disease (EMCHD) and select the speakers in the EMCHD.

2.3. To provide constructive services to all scientists in the field.

3.   Administration

3.1.  General

The ECN is a voluntary association where the principle of one-person-one-vote is used.

3.2.  Membership

3.2.1. All scientists, clinicians and associated post-doctoral fellows, students, and trainees in Europe who study the complement system and diseases related to the complement system are invited to actively participate in the ECN activities and join its members electronic mail list.

3.2.2. Active members pay biennially EUR 10 membership dues as part of their registration fee to the EMCHD.

3.3.  General meeting

3.3.1. This is held at each EMCHD meeting.

3.3.2. All the registered active participants of the EMCHD meeting are invited to attend the ECN general meeting and each is assigned one vote.

3.3.3. During this meeting the new ECN board members are elected and ECN board meeting announcements given.

3.3.4. Any meeting participant can make suggestions to the board in the general meeting. If appropriate and if supported by at least three participants, a voting regarding any matter will be held.

3.4.  ECN board

3.4.1. ECN activities are managed by a board that consists of 12 to 14 members representing different European countries.

3.4.2. It is acceptable to elect to the Board two members from a country that is highly active in complement research.

3.4.3. The Board will convene during the EMCHD meetings and during the International Complement Workshops held by the International Complement Society.

3.4.4. Members are elected during the EMCHD meetings.

3.4.5. Term of service is up to six years including the time spent as Secretary, Treasurer and President-Elect but excluding four years spent as President of ECN.

3.4.6. To ensure continuity, no more than five members will be replaced simultaneously. In the event that more than five members reach the end of term of service, the Board will elect an appropriate number of existing members to serve a further two year term. The Board will make this decision one year before the election by using a closed ballot.

3.4.7. Past Board members may be re-elected provided at least four years have passed since their departure from the Board.

3.4.8. Nominations for new Board members are invited via electronic mail and by calls on the ECN website.

3.4.9. Board members are elected by ballot during the EMCHD meeting. Only ECN members who cannot attend the EMCHD may vote via an e-mail sent confidentially to the ECN Secretary earlier than one week before the EMCHD. The ECN Secretary will preclude duplicate voting.

3.4.10. ECN President is elected by the board for a term of four years. Maximal term of ECN President on the Board is 10 years including the time spent as ECN President.

3.4.11. The duties of the President are to serve as chairman of the ECN board and to lead the ECN activities.

3.4.12. Two years before the term of the ECN President ends, the Board elects one of its members or an ECN member that served on the board in the past as President-elect.

3.4.13. The board elects the secretary (ECN Secretary) whose duties comprise: assisting the President in leading the ECN, distribution of information, election and ballot organization, ECN website updating and to facilitate ECN administration.

3.4.14. The ECN Secretary is elected for 4 years and the term may be extended by the Board for up to six years with maximal service of eight years on the Board.

3.4.15. The board elects the treasurer (ECN Treasurer) whose duties comprise: assisting the President in managing the ECN bank account, preparation of financial statements for the Board and routine contacts with sponsors of the ECN website and activities.

3.4.16. The ECN Treasurer is elected for 4 years and the term may be extended by the Board for up to six years, with maximal service of eight years on the Board.

4.   ECN bank account

4.1.  The ECN has a bank account managed by an elected Treasurer who is a current Board member. A second ECN member is approved by the ECN Board to act as a co-signee with the ECN Treasurer on the ECN bank account.

4.2.  Monies are paid to the ECN account through sponsorship and surplus budget from EMCHD meetings.

4.3.  The ECN Treasurer provides a financial statement at each ECN Board meeting.

4.4.  Movement of monies are done only on approval of the ECN Board.

5.   Bylaws

5.1.  These Bylaws were updated in March 2013 and accepted at the Board meeting in EMCHD Jena, 2013.

5.2.  Changes to the Bylaws can be suggested by the ECN Board or by at least 5 ECN members (PhD degree or equivalent) that send their suggestion to the secretary of the ECN board at least three months before an EMCHD meeting.

5.3.  Information about the suggested change in the Bylaws will be given at least one month before the EMCHD meeting to all the persons who have already registered to the EMCHD meeting and to those on the e-mail list of the ECN.

6.   Actions

6.1.  EMCHD meetings

6.1.1. The ECN board decides on the location and time of the EMCHD meetings based on bids placed by active complement investigators in Europe.

6.1.2. The EMCHD meetings will be organized biennially.

6.1.3. The ECN board acts as the international organizing board of the meetings. It provides the guidelines and support to the LOC for each meeting, scores the abstracts and reviews of the meeting plans, and it supervises the account of the meetings.

6.1.4. The program of the EMCHD will be constructed by the LOC from the top ranking abstracts (as ranked by the ECN Board) submitted for the meeting with a request for an oral presentation. The LOC will assure as wide representation of research topics and research teams as possible, without compromising the quality of meeting, and will avoid selection of more than two oral presentations from the same team. The program will be sent to the ECN Board for final approval.

6.1.5. In each meeting, a 10 Eur ECN membership fee is collected from all the scientific participants of the meeting (accompanying persons exempted) as part of the registration fee. In addition, if the meeting produces surplus, at least 50% of the surplus will be transferred by the local EMCHD organizer to the ECN bank account. In the case of EMCHD meeting budget deficit, the ECN board will consider a subsidy in case of a surplus in the ECN account.

6.2. Teaching days

6.2.1. ECN board acts as the international organizing committee of the teaching days that are organized in association with the EMCHD meetings.

6.2.2. The ECN Board may nominate a local organizing committee to organize the teaching day.

6.2.3. The ECN board provides the guidelines for the teaching days and the ECN President and/or Secretary act as reviewers of the program and the process.

6.2.4. ECN board members and other leading complementologists serve voluntarily as teachers in the teaching day.

6.3.  ECN medals

6.3.1. The ECN awards one or two ECN medals at each EMCHD meeting.

6.3.2. The ECN Board selects the medalists on the basis of nominations made by ECN members or tboard members. A call for nomination of an ECN medalist is sent by electronic mail to all ECN members at least one year before the EMCHD.

6.3.3. A short description of the nominee and his/her work is asked from the nominating person.

6.3.4. The ECN medal laureates are asked to give a short lecture during the EMCHD meeting.

6.4.  Prizes and Travel Awards

6.4.1. The LOC and the ECN can award prizes and travel awards at the EMCHD meetings.

6.4.2. Prizes can be given for best oral or poster presentations as selected by a committee nominated by the ECN Board.

6.4.3. Travel awards are selected on the basis of abstract scoring by the ECN Board.

6.4.4. The EMCHD meeting participants eligible for a prize or travel award are undergraduate and graduate (PhD) students and postdoctoral fellows not longer than 5 years after graduation. Only one (or two, with special approval of the ECN Board) prizes or travel awards will be given to members of the same research team.

6.4.5. Each prize winner must be the first author of a submitted abstract and must personally present the work either in a form of a poster or an oral presentation.

6.5.  Information channels

6.5.1. Distribution of information is organized through the ECN members electronic mail list and the ECN website (http://www.ecomplement.org).

6.5.2. Updates on ECN Board resolutions, upcoming meetings and other relevant information will be distributed to the ECN members through an ECN newsletter.

 

© 2012 European Complement Network